The Lower Columbia Fish Enhancement Group (LCFEG) is seeking to hire full-time staff for two new positions: 1) Habitat Restoration Project Manager; and 2) Organizational Program Manager.
Applications for both positions will close at 5:00 p.m. on Friday, May 26.
Start dates are anticipated for early June (Project Manager) and early July (Program Manager).
Position descriptions below:
#1:
Habitat Restoration Project Manager OverviewThe Habitat Restoration Project Manager will identify new salmon and steelhead habitat restoration projects, manage these projects, and monitor and maintain existing projects to ensure that LCFEG’s organizational and salmon restoration goals are met. This position focuses geographically within western watersheds and communities covered by LCFEG’s five-county region , including those of Cowlitz County westward to the western Washington Coast (Region 11 map available online at: http://wdfw.wa.gov/volunter/index.htm). The PM will also coordinate with other LCFEG staff on additional projects and/or programs as needed. Funding for this position is subject to the availability of future grants or contracts. LCFEG currently has two years of salary set aside for this position, with future salary dependent on this PM’s ability to develop and obtain outside funding for restoration projects.
The success of this individual will ultimately be based on his/her ability to successfully manage existing funded projects as well as developing and acquiring funding for new projects based on the region's Salmon Recovery Plan. Writing and verbal communication skills, including rural landowner outreach, are a necessity as the applicant will be working with a wide range of stakeholders to develop community-based support for local salmon recovery (habitat restoration) projects.
This position may supervise other employees, interns, volunteers, temporary employees and/ or work crews; receives guidance from, and is directly responsible to, the Executive Director.
DutiesThe primary duties of the Project Manager are to:
1. Identify, prioritize and develop restoration projects for grant funding.
2. Actively pursue potential funding sources for high priority projects. Write and submit applications for funding.
3. Prepare and publish final reports and recommendations. Provide assessment data and recommendations to local partners (tribes, state and federal agencies, conservation districts, local governments, etc.).
4. Coordinate implementation of funded projects. Develop and manage project timeline and budget in cooperation with the Executive Director, Program Manager and Board. Ensure the project is on schedule and within budget.
5. Coordinate and attend technical or coordination meetings for projects as needed, including design team meetings, “Lead Entity” meetings, and others that relate specifically to funded projects or project development.
6. Conduct competitive bid processes, hire, and supervise subcontractors (project engineer, construction contractor, etc.) under the direction of the Executive Director & Program Manager.
7. Acquire all necessary permits, landowner agreements, and utility access for projects under the guidance of the Executive Director. Coordinate with landowners to obtain possible donations.
8. Ensure conservation measures identified per 10(a) 1(A) and other permit required compliance with state and federal laws.
9. Manage or coordinate management of project construction.
10. Develop and maintain databases to track assessment work or other research.
11. Obtain (if necessary) and maintain equipment & gear (e.g. digital camera, laser level, rain gear, etc.) consistently with LCFEG, RFEG and/or project grant procurement policies.
12. Identify opportunities for volunteer involvement, coordinate with LCFEG Volunteer Coordinator, local volunteer groups (e.g. Stream Teams, Stream Stewards, conservation districts, etc.), and supervise volunteers as needed.
13. Maintain updated contact lists and regularly communicate progress to partners, funding agencies, the Board, and Executive Director.
14. Track and report to administrative staff project costs, invoices, and match.
15. Coordinate or conduct post-implementation monitoring to ensure projects meet the goals and objectives of LCFEG, granting agencies, and the resource co-managers.
16. Other duties as assigned.
Administrative Duties1. Track billable hours, phone calls, miles traveled, purchases and other items as needed and report regularly to administrative staff and management. Ensure compliance with WDFW and other governmental fiscal policies and procedures manuals.
2. Maintain project files for each project (e.g. transcripts of all communication, budget, etc.) consistent with internal policies.
3. Regularly report progress to the Executive Director
4. Assist Program Manager with regular grant reporting to funding agencies
5. Attend regularly scheduled Board/Staff, Staff, and General Membership, and Annual Meetings as well as Strategic Planning retreats and occasional quarterly WDFW/RFEG Advisory Board meetings. Assist with set-up, take-down, and other tasks as requested.
6. Assist in preparation and delivery of presentations and newsletters.
7. Assist with recruitment, hiring and training of new LCFEG staff and board members.
8. Other duties as assigned.
SupervisionThe Project Manager (PM) may supervise employees, interns, volunteers, temporary employees, corrections or WCC crews as assigned by the Executive Director. PMs are responsible for day-to-day supervision of contractors and vendors performing work related to specific projects.
Knowledge/Skills/Abilities• Knowledge of salmon recovery process (Lead Entity, SRFB, sub-basin planning etc.)
• Knowledge of salmon biology and habitat restoration techniques, including but not limited to in-stream restoration, fish passage, riparian restoration, salmon recovery strategies, and education & outreach.
• Knowledge of field research and analysis methods including but not limited to culvert inventories, watershed assessments and fish population monitoring.
• Proficiency in written and oral communication for diverse audiences. Ability to prepare informational articles and summary work reports, and give presentations in various venues using a variety of formats.
• Proficiency in using Excel and performing simple mathematical calculations for the purposes of budget management.
• Proficiency in using computers to record field data, communicate via email, write grant proposals and reports, track work progress, prepare educational and informational materials, and gather information from the internet.
• Ability to organize and plan work schedules and tasks related to goals and policies set by the Executive Director and LCFEG Board.
• Ability to develop and track project budgets and schedules.
• Ability to work productively and cohesively both alone and in teams.
• Ability to organize and plan own schedule of activities related to goals and objectives set by the Executive Director and Board of Directors.
• Ability to manage personal workload, contracts, and other project elements to complete projects on time and within budget.
• Ability to keep organized files and document communications to a standard suitable for an audit and other employees.
• Local understanding of watershed history and cultural attitudes towards salmon recovery is desirable
Education/ExperienceA Bachelor’s degree in fisheries OR related field and two years of pertinent work experience required (five years recommended). Experience includes both providing services to landowners or citizens and working in a team environment.
Special RequirementsThis position will travel extensively around the region from Pacific to Skamania County. A reliable vehicle is mandatory along with valid Washington State driver’s license.
Working ConditionsWhile immediate relocation is not required, an office location and/or long-term residence in the Kelso/Longview area is desirable. The Project Manager maintains regular communication with LCFEG’s Vancouver Office Staff and LCFEG’s Board of Directors. Field work requires sufficient mobility to navigate uneven terrain, steep slopes, streams/creeks, marshy areas, and other field conditions. Flexibility is required for attendance at breakfast, evening, and weekend meetings or events and at various locations and field sites around the region.
LCFEG Preferences• Knowledge of construction practices related to restoration projects
• Grant writing experience
• Knowledge of local watersheds and fish populations
• Enthusiasm, energy and commitment to our mission
Visit LCFRB’s website to view our regions’ Salmon Recovery Plan and Six-Year Habitat Project www.lcfrb.gen.wa.us.
WAGESThe position is a salaried position, the salary ranges from $42,000 to 58,000 per year DOE.
#2:
Program Manager Purpose: The Program Manager (Operations Mgr.) is responsible for the development, implementation, coordination and management of the administrative, financial and key outreach services for the Lower Columbia Fish Enhancement Group (LCFEG) program. Under the general direction of the Executive Director, primary responsibilities include financial functions, budget development, grant and contract administration, and staff support for LCFEG activities. Position regularly exercises substantial discretion, independent judgment, and decision-making. The work is relatively unsupervised. Responsibilities include developing and implementing internal policies and procedures, providing advice and direction about the administrative operations and program activities, and otherwise performing work that is original or creative in nature.
Duties include the following:
Financial Responsibilities • Plan, organize, direct, monitor and coordinate the financial resources for the Board including financial planning, budgeting and accounting functions.
• Establish and maintain account management procedures including preparation and/or approval of budget reports and reconciliation of expenditure documents with State and Federal accounting reports and relevant grant requirements.
• Coordinate the preparation of grants and contract proposals. Initiate development of budgets for grants and contracts and assist in the preparation of work scopes.
• Assist with grant and contract amendments and anticipate expiration dates.
• Develop and administer intergovernmental agreements, private services contracts and consultants/ contractors agreements.
• Coordinate the review of draft contracts with the Director and Treasurer.
• Coordinate grant reimbursements and general monthly and quarterly reports to granting agencies.
• Review and approve income/expenses, prepare and/or supervise statistical and budget reports, analyze financial data, make recommendations or take appropriate corrective action.
• Ensure understanding of and compliance with the policies and procedures of federal and state funding agencies. Design, implement and update procedures and documentation that assure fiscal compliance with State and Federal guidelines and laws involving personnel/payroll, purchasing and travel.
• Audit and approve expenditures, payroll and travel changes for accuracy and compliance with the State Auditor’s policies and procedures.
• Prepare and maintain administrative business reports and records.
• Maintain Quickbooks accounting software, interface with bookkeeper.
Policy and Procedures • Assist in formulating and implementing general administrative policies.
• Develop and implement procedures to effect new grant and contract activities in conformance with the granting agency’s policies.
Personnel Management • Assist the Director in developing and administrating the Board’s personnel policies and requirements including processing new staff, promotions, salary actions and terminations.
• Provide training and counsel to staff members as requested.
• Assist the Director in personnel searches.
• Maintain personnel files including vacation/sick leave records and related supporting documents.
• Assist the Director in coordinating and supervising the work schedule of the staff. Supervise other staff as needed.
Facilities Administration • Inventory and oversee upgrades of office equipment and computers. Conduct annual inventory of tools and equipment used in the field.
• Maintain office working environment
• Maintain vehicle lease agreements
Public Outreach • Prepare & submit organizational capacity building grants to various Foundations
• Recruit, hire and manage volunteer coordinator; assist volunteer coordinator to recruit and manage office interns and Ameri-Corps placements.
• Develop public outreach materials such as program reports, brochures and PowerPoint presentation for various audiences such as public officials, volunteers, and the general public.
• Monitor, update and maintain the LCFEG website.
• Assist in the development and implementation of a public outreach work plan for showcasing LCFEG’s program and accomplishments.
• Assist in the development of requests for proposals and request for qualifications as needed for outside consulting services.
• Coordinate new Board member orientation.
• Represent LCFEG at quarterly RFEG CAB/ Coalition meetings
• Manage and/ or Perform facility cost-share duties (on-site student education)
Other• Utilize computer applications for resource management.
• Perform other job related duties as required.
Minimum Qualifications
Bachelor’s degree in business, public administration, environmental education, or closely related field and two years of professional experience in public administration, and/or education involving responsibility for planning, organizing and coordinating administrative and environmental education outreach activities.
Experience with non-profit organizational development is especially valued!
A Master’s degree or Ph.D. in one of the above fields will substitute for two years of the required experience. Demonstrated financial management skills, excellent interpersonal skills; excellent written and oral communications skills; good problem solving skills, and excellent skills in spreadsheet and database applications utilizing a personal computer
.
Must have a valid driver’s license.
Working Conditions Work is performed approximately 70% in an office environment and 30% attending meetings or project sites. Office environment is very small and requires ability to navigate stairway, field work requires ability to navigate over uneven surfaces. Attendance at evening and weekend meetings may be required.
APPLICATION SUBMITTALS Applicants must submit a letter of interest, resume, references, and writing samples (if/as available) for both positions by 5:00 p.m. on Friday, May 26, 2006 via hard copy or email to:
Tony Meyer
Lower Columbia Fish Enhancement Group
12404 SE Evergreen Highway
Vancouver, WA. 98683
E-mail: tony@lcfeg.org
Organizational InfoThe Lower Columbia Fish Enhancement Group (LCFEG) is a non-regulatory, non-partisan 501(c) (3) non-profit salmon recovery organization founded by the state legislature in 1990. Working within specific watersheds throughout Clark, Skamania, Lewis, Wahkiakum, and Cowlitz Counties, LCFEG successfully leverages state and federal salmon recovery funding through partnerships and collaborations with individuals, groups, corporations, tribes, foundations and agencies. Find us online at: www.lcfeg.org.
Anti-Discrimination PolicyIt is the policy of the Lower Columbia Fish Enhancement Group to not discriminate against any person with regard to race, color, religion, sex, age, national origin, marital status, or physical/mental disability.
